Minuteman Dart League, Inc. By-Laws
ARTICLE I - NAME
The name of the organization shall be Minute Man Dart League, Inc.
ARTICLE II - DEFINITIONS
SECTION 1. Whenever the initials "M.M.D.L." are used in these
By-laws, they shall mean MINUTE MAN DART LEAGUE, INC.
SECTION 2. Whenever the word "BOARD" is used in these By-laws, it shall mean that body described in Article VI, Section 1.
SECTION 3. Whenever the term "SENIOR BOARD MEMBER" is used in these By-laws, it shall mean the most Senior Board Member present in terms of continuous service. If there is no Senior Board Member, in terms of continuous service, there will be an election for that position among the Board Members present.
SECTION 4. Whenever the term "GENERAL MEMBER" is used in these By-laws, it shall mean a League Member other than a Board Member.
SECTION 5. Whenever the term "SPONSOR" is used in these By-laws, it shall mean an entity sponsoring a participating team in the MMDL.
SECTION 6. Whenever the term "NEUTRAL" is used in these By-laws, it shall mean a person not involved in the team, location, or division under discussion.
SECTION 7. Whenever the term "MEMBER CAPTAIN" is used in these By-laws, it shall mean a person who is either captain elect of a member team of the MMDL or a representative thereof.
SECTION 8. Whenever the term "AREA DIRECTOR" is used in these By-laws, it shall mean a person elected for one year to represent and direct all league activities within a designated geographical area. This area shall consist of divisions.
SECTION 9. Whenever the term "DIVISION REPRESENTATIVE" is used in these By-laws, it shall mean a person elected for one season to represent and direct all league activities within their division.
ARTICLE III - OBJECTIVES
SECTION 1. The objectives of the MMDL shall be to promote Darting,
co-ordinate the functions and activities of Darts, and sanction League
play according to Rules in effect, as well as establish friendly relationships
with similar organizations.
SECTION 2. The MMDL shall be a non-profit, non-political, and non-ectarian organization.
ARTICLE IV - FEES AND DUES
SECTION 1. General Membership and Sponsor fees shall be established
and may be revised by a two-thirds (2/3) majority vote of those Board
Members present at any Board Meeting.
SECTION 2. Fees, if any, for MMDL sponsored activities shall be established by a two-thirds (2/3) majority vote of those Board Members present at any Board Meeting.
SECTION 3. General Membership and Sponsor fees shall be applicable to the period established at a Board Meeting, and shall be payable in advance. An applicant of General Membership or Sponsorship shall be considered to be properly registered as a Member when within the current policies, the application form or appropriate fee have been received and approved by a simple majority of the Membership Committee.
SECTION 4. General Membership and Sponsorship fees shall be applicable each season. General Members and Sponsors failing to submit their fees on or before the announced time of registration deadline will not be scheduled or allowed to participate in league sponsored events. In the event a check is returned by our bank, for any reason, payment must be made, in cash or by certified check, plus a twenty-five (25) dollar service charge within seven (7) days to the Area Director. Failure to do so will result in the suspension of the team or teams involved.
SECTION 5. Any General Member found guilty of conduct unbecoming a gentleman or lady, as the case may be, may be fined or suspended for said offense by the President with the advice and consent of the other Members of the Board.
ARTICLE V - MEMBERSHIP
SECTION 1. Application for General Membership is open to anyone
who expresses interest in Darts as a sport and is twenty-one years of
age or the legal drinking age in Massachusetts.
SECTION 2. Application for Sponsorship is open to all organizations expressing an interest in Darts as a sport, and is encouraged by the MMDL.
SECTION 3. All memberships are subject to approval by a simple majority vote of the Board.
SECTION 4. A membership may be terminated by a simple majority vote of the Board if such member creates or behaves in a manner which is prejudicial to order and discipline. The Board's decision in such matters is FINAL.
ARTICLE VI - THE BOARD
SECTION 1. The Board shall be comprised of at least four (4) persons,
but not more than sixteen (16) persons, which shall include the President,
Vice-President, Secretary, Treasurer, Advisors, Business Administrator,
and up to ten (10) additional members, one of which may be Executive Director
of the MMDL. No joint office may be held.
SECTION 2. The additional members of the MMDL Board of Directors will be the Area Directors of the MMDL.
SECTION 3. A Board vacancy must be filled no later than the next scheduled regular Board meeting following the creation of the vacancy and will be filled by a two-thirds (2/3) majority vote of the Board members present PROVIDED: 1) The proposed General Member appointee is a member in good standing 2) The names of all nominees for appointment are submitted to the Board 3) A two-thirds (2/3) majority vote of the Board members present approve the nominee for appointment.
SECTION 4. A Board member's status is automatically terminated when, without sufficient cause, he or she fails to appear at three (3) consecutive Board Meetings or is over twenty (20) minutes late for three (3) consecutive Board Meetings.
SECTION 5. Board members removed under Section 4 of Article VI shall not be permitted to run for any office at a subsequent election.
SECTION 6. The Area Directors/Board Members will be elected by the team captains of their respective areas and need not be a team captain. The term of office will be one (1) year irrespective of whether or not that individual changes divisions during the term of office.
SECTION 7. Area Directors/Board members are subject to recall, for cause, by a unanimous vote of the team captains in the area. Sufficient cause must be submitted and approved by the Board prior to any action being taken by the area.
SECTION 8. Directors may resign from office at any time during their term of office by submitting oral or written notice to that effect to the remaining members of the Board of Directors. Such resignations shall be effective immediately upon receipt by the Board of Directors.
SECTION 9. No more than two individuals with a financial interest in a sponsorship will be permitted to serve on the Board. EXCEPTION: Those Board members becoming Sponsors after the date of election shall be permitted to complete their term of office.
SECTION 10. The term of office for the MMDL Executive Director and Officers, comprised of President, Vice-President, Secretary, Recording Secretary, Treasurer, Business Administrator, and Advisors shall be two (2) years. The additional Board Members shall serve a term of office for one (1) year. Terms of office commence one (1) week from date of election.
ARTICLE VII - BOARD DUTIES/QUORUM
SECTION 1. The Board must meet at least every two (2) months.
the meeting date, time and location will be determined by the President.
Attendance shall be excused if written notice of the meeting is not received
at least three (3) days prior to the meeting.
SECTION 2. Board meetings shall have a time limit of three (3) hours from the time the meeting is called to order. A maximum of fifteen (15) minutes may be allowed for the purpose of completing a point under discussion. This section may be waived by the unanimous vote of the members in attendance.
SECTION 3. Seventy-five (75) percent of the Board members in attendance shall constitute a Quorum. In the absence of the President and Vice-President, the Senior Board Member shall act as Chairman of the meeting.
ARTICLE VIII - DUTIES OF THE OFFICERS
SECTION 1. PRESIDENT: The President shall preside at all meetings
of the MMDL unless excused by the NO VOTE PROVISO, which is Section 8
of Article VIII. He/She may vote only to make or break a tie. His/Her
signature will be one of two valid signatures on the League's Checking
and Saving accounts. He shall be bonded to the amount of three hundred
thousand (300,000) dollars, subject to an increase at any time by the
approval of a two-thirds (2/3) majority of the Board. He/She shall decide
all questions of order, sign all orders upon the Treasurer for all sums
of money ordered by the League to be paid, appoint all committees, unless
otherwise ordered, and He/She shall be exofficio a member of all committees.
SECTION 2. VICE-PRESIDENT: The Vice-President shall assist the President in maintaining the efficiency of the operation, and in the absence of the President the Vice-President shall exercise the duties of the President. The Vice-President will serve as the Chairman of the Board. Upon resignation or recall of the President, the Vice-President will assume the office of the President for the remainder of the President's term of office. The vacancy of the Vice-President's office will then be filled as provided by Article VI Section 3.
SECTION 3. Should the President and the Vice-President take leave of office, the Senior Board Member shall assume of the President with the provision that He/She call for an Election Meeting within thirty (30) days of their leaving office.
SECTION 4. SECRETARY: The Secretary shall notify members of their election, issue notices of meetings, conduct the correspondence of the MMDL and perform such other duties as from time to time may be imposed upon him, and at the expiration of his term of office turn over all his books and papers to his successor.The Recording Secretary shall record the minutes of the meetings and shall be a voting member of the Board.
SECTION 5. TREASURER: The Treasurer shall receive and maintain custody of all MMDL funds and shall promptly deposit all monies received. He/She shall keep a correct account thereof and pay all orders properly drawn on him. He shall be bonded to the amount of three hundred thousand (300,000) dollars, subject to an increase at any time by the approval of a two-thirds (2/3) majority of the Board. The MMDL shall pay all expenses of bond for the faithful discharge of his duties. He shall be responsible for the collection of any fees, dues, and fines from the MMDL members, and shall be required to submit a Treasurer's report quarterly. His signature will be one of two valid signatures on the MMDL Checking and Savings Accounts. The Treasurer, at the discretion of the Board, shall submit the books for annual audit at the end of each fiscal year (August). An independent auditing firm or an Auditing Committee, composed of three (3) Board Members, will be appointed to conduct the audit review and submit their findings to the Board.
SECTION 6. EXECUTIVE DIRECTOR: The Executive Director will participate in the planning and execution of the overall activities conducted by the MMDL, locally or otherwise, and he/she shall conduct the principal liaison functions with similar organizations involved in the sport of Darts.
SECTION 6A. BUSINESS ADMINISTRATOR: The Business Administrator shall seek out sponsorships for the MMDL.
SECTION 7. BOARD MEMBERS: Board Members, together with the Board Officers, shall have and exercise a general supervision of the affairs of the MMDL and shall control and manage its properties and effects. They shall assist in the administration of the MMDL policies and provide and enforce penalties for infractions committed by MMDL members.
SECTION 8. NO VOTE PROVISO: No Board Member may vote on operational procedures or protests taking place in a Darting establishment which he/she usually and normally frequents and or which he/she possesses a financial interest.
SECTION 9. All checks issued by the MMDL must be approved by the two (2) authorized Board Members (President and Treasurer) and may be signed by either.
SECTION 10. Withdrawals from the MMDL Savings Account may be made by either of the two authorized Board Members (President and Treasurer) provided such withdrawals have been approved by a two-thirds (2/3) majority vote of the Board.
ARTICLE IX - MEETINGS
SECTION 1. BOARD MEETINGS: Such meetings shall be comprised of
Board Members only and shall be subject to the provisions set forth in
SECTION 2. PROTEST MEETINGS: Such meetings shall be subject to the provisions set forth in those rules currently in effect.
SECTION 3. CAPTAINS MEETING: A minimum of one (1) Captains Meeting per year will be mandatory. Such meetings must be announced by direct mail to all Member Captains at least seven (7) days prior to the meeting date.
SECTION 4. RECALL MEETINGS: Such meetings shall be held subject to the provisions set forth in Article XIV.
SECTION 5. SPECIAL GENERAL MEETINGS: Such meetings may be called for, by petition, by a league member and for a specific purpose only. The specific purpose must be in writing and must be signed by at least three hundred (300) members of the MMDL in good standing. No other business will be discussed at such a meeting. The Board must announce the date, time, and location for said meeting no later than twenty (20) days from the date the petition is received by the Secretary. The NO VOTE PROVISO, as described in ARTICLE VIII, Section 8, shall apply to those members attending a Special General Meeting.
SECTION 6. Unless otherwise specified, all meetings shall be called at the discretion of the Board.
SECTION 7. Unless otherwise specified, meeting announcements must be mailed at least five (5) days in advance of the meeting.
SECTION 8. Persons other than the sponsors of Darting establishments using a sponsoring establishment as their home address, will not be included in any mailings sent by the Board.
SECTION 9. It is the responsibility of all league members to maintain a current and valid address with the Secretary. Such address shall be the address to which notice shall be sent whenever required by the other provisions of these By-Laws.
ARTICLE X - ELECTIONS
SECTION 1. Elections shall be held between August 1 and August
31. Two elections shall be held on separate dates during this period,
one for the Officers and Executive Director and the other for the Area
Director and Division Representatives. The first election shall be for
the Officers and Executive Director and they shall be elected by the current
Board of Directors and Division Representatives. The second election shall
be for the Area Director and the Division Representatives and will be
held at the respective area captains meetings. Election meeting announcements
must be mailed at least seven (7) days in advance of the election date.
SECTION 2. All elections shall be effected by secret ballot. It shall be the responsibility of the Secretary to construct and distribute such a ballot.
SECTION 3. During the first election, separate ballots shall be held for and in order of Executive Director, President, Vice-President, Secretary, Recording Secretary, Treasurer, and Business Administrator. Should more than two (2) candidates be nominated and run for any of the aforementioned until a final determination is made at a Special Meeting. In the absence of the Vice-President, his duties shall be assumed by the most Senior Board Member in attendance.offices, the following shall prevail: (a) any candidate receiving at least fifty (50) percent of the votes cast shall be considered elected, or (b) should the conditions under (a) not prevail there will be a runoff between the two (2) candidates who received the highest number of votes cast on the first ballot. In order to qualify for the President's position, the candidate shall have held a position of Officer or Director in the MMDL or a similar dart league within the past two (2) years. In order to qualify for the Executive Director's position, the candidate shall have held the position of President of the MMDL.
SECTION 4. During the second election, separate ballots shall be held for and in the order of Area Director and Division Representatives. One ballot shall be issued entitling Member Captains to vote for one (1) candidate for Area Director and one ballot shall be issued entitling Member Captains to vote for one (1) candidate within their division for Division Representative. The candidate receiving the highest number of votes shall be considered elected. In case of a tie, a runoff will be held between the candidates involved in the tie.
SECTION 5.Elections for the President, Secretary, Executive Director and Advisors shall be on the odd numbered years. Elections for the Vice- President, Treasurer, Recording Secretary and Business Administrator shall be on the even numbered years. All terms shall be for two years. 18.
ARTICLE XI - GENERAL
SECTION 1. The Board is given full power to make, alter, amend,
or appeal any and all By-Laws of the MMDL at any regular or special meeting
without giving prior notice of their intention to so act. A two-thirds
(2/3) majority vote of the Board of Directors is required to make, amend,
or repeal any By-Laws of the MMDL.
SECTION 2. Rules and regulations to supplement these By-Laws shall be devised for the purpose of clarity and uniformity. Any additions, deletions, or changes may be made according to the provisions set forth in Section 1 of ARTICLE XI.
SECTION 3. The order of Business and/or procedures of any meeting called or any subject not covered by these By-Laws or noted in Board Minutes shall be subject to "Robert's Rules of Order Revised". However, should there be a conflict with these By-Laws and/or "Robert's Rules of Order Revised", the latter shall prevail.
ARTICLE XII - CONTRACTS AND AGREEMENTS
SECTION 1. The Board shall have the sole authority to enter into contracts and agreements in the name of the MMDL. Such contracts and agreements must bear the signatures of the President, Vice-President, Executive Director, or Business Administrator and be attested to by the Secretary or the Treasurer in order to make such contract or agreement binding upon the MMDL.
ARTICLE XIII - EXPENSES
SECTION 1. Any League Member, under the direction of the Board,
is to be reimbursed for all legitimate expenses incurred in the name of
the MMDL.Mileage allowance is to be forty ($0.40) cents per mile.
SECTION 2. All expenses are subject to the approval of a simple majority of the Board members in attendance at a Board meeting.
SECTION 3. An expense allowance as determined by a simple majority shall be allotted for refreshments at all Board meetings, prior to or at the outset of each meeting.
ARTICLE XIV - RECALL OF BOARD MEMBERS
SECTION 1. Any Board member may be recalled from office by a two-thirds
(2/3) majority vote of the Board. Members other than Board members may
institute Recall under the provisions set forth in ARTICLE IX, Section
SECTION 2. Any Board member recalled by the Board may appeal under the provisions set forth in ARTICLE IX, Section 5. Such appeal must be in writing and received by the Secretary (via Registered Mail) no later than fifteen (15) days after the Board's recall ruling. There can be no further appeal.
SECTION 3. Recall voting shall be accomplished by secret ballot.
SECTION 4. Should recall take place at a Special Meeting, it shall be followed by an election to fill the created vacancy or vacancies at a Special Meeting. If the President is recalled, the office shall be assumed by the Vice-President, after which a new Vice-President shall be elected. A subsequent ballot shall be held to fill the new vacancy.
SECTION 5. Any Board Member who is recalled and such recall is ultimately and finally approved, shall be expelled from the MMDL.
SECTION 6. Should the President be recalled and appeal his case, his duties shall be assumed by the Vice-President from the date of petition
ARTICLE XV - POLICY
SECTION 1. Policy changes and temporary rulings as approved by a simple majority of the Board, and general information will be in the form of announcements issued by the Secretary. These policy changes and temporary rulings will be considered to be in force immediately. It is the responsibility of each league member to read such announcements.
ARTICLE XVI - DIVISION REPRESENTATIVES
SECTION 1. The Division Representative will be elected by the
team captains of their respective divisions and need not be a team captain.
The term of office will be one (1) season.
SECTION 2. The Division Representative should meet with their Area Director at least every two (2) months and within two (2) weeks of the next Board meeting. The meeting date, time, and location will be determined by the Area Director. Attendance shall be excused if written notice of the meeting is not received at least three (3) days prior to the meeting.
SECTION 3. A Division Representative's status is automatically terminated when, without sufficient cause, he/she fails to appear at three (3) meetings or is over twenty (20) minutes late for three (3) consecutive meetings.
SECTION 4. Division Representatives removed under Section 3 of Article XVI shall not be permitted to run for any office in a subsequent election.
SECTION 5. Any Division Representative may be recalled from office by a two-thirds (2/3) majority vote of the Board. Division Representatives may also be subject to recall, for cause, by a unanimous vote of the captains of that division. Sufficient cause must be submitted and approved by the Board prior to any action being taken by the division.
SECTION 6. Any Division Representative recalled may appeal. such appeal must be in writing and received by the Secretary (via registered mail) no later than fifteen (15) days after the recall ruling. There can be no further appeal.
SECTION 7. Should a Division Representative be recalled or removed, an election shall be held to fill the vacancy at a Special Meeting.
SECTION 8. An Area Director may reserve the right to appoint Division Representatives through a majority vote of team captains at the second captains meeting of each season.
ARTICLE XVII - REMUNERATION OF OFFICERS AND DIRECTORS
SECTION 1. The President, Vice-President, Secretary,
Treasurer, Executive Director, Advisors, Business Administrator, and Area
Directors shall be paid a sum determined by a two-thirds (2/3) majority
vote of the Board.
SECTION 2. The sum of thirty-five (35.00) dollars will be paid to each member of the Board of Directors for each meeting that they attend.