Minuteman Dart League, Inc. By-Laws
Edited June 7, 2016
ARTICLE I - NAME
The name of the organization shall be Minute Man Dart League,
ARTICLE II - DEFINITIONS
SECTION 1. Whenever the initials "MMDL" are used in
these By-laws, they shall mean MINUTE MAN DART LEAGUE, INC.
SECTION 2. Whenever the word "BOARD" is used in these
By-laws, it shall mean that body described in Article VI,
SECTION 3. Whenever the term "SENIOR BOARD MEMBER" is
used in these By-laws, it shall mean the most Senior Board
Member present in terms of continuous service. If there is no
Senior Board Member, in terms of continuous service, there will
be an election for that position among the Board Members
SECTION 4. Whenever the term "GENERAL MEMBER" is used
in these By-laws, it shall mean a League Member other than a
SECTION 5. Whenever the term "SPONSOR" is used in
these By-laws, it shall mean an entity sponsoring a
participating team in the MMDL.
SECTION 6. Whenever the term "NEUTRAL" is used in
these By-laws, it shall mean a person not involved in the team,
location, or division under discussion.
SECTION 7. Whenever the term "MEMBER CAPTAIN" is used
in these By-laws, it shall mean a person who is either captain
elect of a member team of the MMDL or a representative thereof.
SECTION 8. Whenever the term "AREA DIRECTOR / AD" is
used in these By-laws, it shall mean a person elected for two
years to represent and direct all league activities within a
designated geographical area. This area shall consist of
SECTION 9. Whenever the term "VOTE" is used in these
By-laws, it shall mean a voting of hands or ballots at the
meeting, voting by electronic vote/email, or voting by absentee
ballot if absent from the board meeting.
SECTION 10. Whenever the term "LEAGUE COMMISSIONER" is
used in these By-laws it shall mean, a Board Member appointed to
ARTICLE III - OBJECTIVES
SECTION 1. The objectives of the MMDL shall be to
promote Darting, co-ordinate the functions and activities of
Darts, and sanction League play according to Rules in effect, as
well as establish friendly relationships with similar
SECTION 2. The MMDL shall be a non-profit,
non-political, and non-sectarian organization.
ARTICLE IV - FEES AND DUES
SECTION 1. General Membership and Sponsor fees shall
be established and may be revised by a two-thirds (2/3) majority
vote of those Board Members present at any Board Meeting.
SECTION 2. Fees, if any, for MMDL sponsored activities
shall be established by a two-thirds (2/3) majority vote of
those Board Members present at any Board Meeting.
SECTION 3. General Membership and Sponsor fees shall
be applicable to the period established at a Board Meeting and
shall be payable in advance. An applicant of General Membership
or Sponsorship shall be considered to be properly registered as
a Member when within the current policies the application form
or appropriate fee has been received.
SECTION 4. General Membership and Sponsorship fees
shall be applicable each season. General Members and Sponsors
failing to submit their fees on or before the announced time of
registration deadline will not be scheduled or allowed to
participate in league sponsored events. In the event a check is
returned by our bank, for any reason, payment must be made, in
cash or by certified check, plus a twenty-five (25) dollar
service charge within seven (7) days to the appropriate Area
Director. Failure to do so will result in the suspension of the
team or teams involved.
ARTICLE V - MEMBERSHIP
SECTION 1. Application for General Membership is open
to anyone who expresses interest in Darts as a sport and is
twenty-one years of age or the legal drinking age in
SECTION 2. Application for Sponsorship is open to all
organizations expressing an interest in Darts as a sport, and is
encouraged by the MMDL.
SECTION 3. All memberships are subject to approval by
a simple majority vote of the Board.
SECTION 4. A membership may be terminated by a simple
majority vote of the Board if such member creates or behaves in
a manner which is prejudicial to order and discipline. The
Board's decision in such matters is FINAL.
SECTION 5. General Members using a sponsors
establishment as their home address will not be included in any
mailings sent by the MMDL or its Board Members.
SECTION 6. It is the responsibility of all League
Members to maintain current and valid contact information
(Address, Phone Number, Email Address) with their Area Director.
Such information shall be used in all MMDL communications sent
whenever required by the other provisions of these By-Laws.
SECTION 7. Any general member found guilty of conduct
unbecoming a gentlemen or lady, as the case may be, the member
maybe suspended for said offense by the League Commissioner
and/or Area Director
ARTICLE VI - THE BOARD
SECTION 1. The Board shall be comprised of at least
four (4) persons, but not more then (12) persons, which shall
include the President, Vice-President, Secretary/Recording
Secretary, Marketing/Communications Director, Information
Technology Director, Treasurer, Business Administrator,
ADO/Youth Director, and Four (4) Area Directors. No joint office
may be held.
SECTION 2. A Board vacancy must be filled no later
than the next scheduled regular Board meeting following the
creation of the vacancy and will be filled by a two-thirds (2/3)
majority vote of the Board Members present PROVIDED: 1) The
proposed General Member appointee is a member in good standing
2) The names of all nominees for appointment are submitted to
the Board 3) A two-thirds (2/3) majority vote of the Board
Members present approve the nominee for appointment.
SECTION 3. A Board Member's status is automatically
terminated when, without sufficient cause, he or she fails to
appear at three (3) consecutive Board Meetings or is over twenty
(20) minutes late for three (3) consecutive Board meetings.
SECTION 4. Board Members removed under Article VI,
Section 3 shall not be permitted to run for any office at a
SECTION 5. The Area Directors/Board Members will be
elected by the team captains or representative thereof of their
respective areas. The term of office will be two (2) years
irrespective of whether or not that individual changes areas
during the term of office.
SECTION 6. Area Directors/Board Members are subject to
recall, for cause, by a unanimous vote of team captains, in good
standing, in the area. Sufficient cause must be submitted and
approved by a 2/3 majority vote of the Board prior to any action
being taken by the area.
SECTION 7. Board Members may resign from office at any
time during their term of office by submitting oral or written
notice to that effect to the remaining members of the Board of
Directors. Such resignations shall be effective immediately
which relinquishes that Board Members privilege to vote.
SECTION 8. Any individual with a financial interest in
a sponsorship will be permitted to serve on the Board of
Directors as approved by the Board on a case by case basis.
SECTION 9. The term of office for the MMDL officers
comprised of the President, Vice-President, Secretary,
Marketing/Communications Director, Information Technology
Director, Treasurer, Business Administrator, ADO/Youth Director,
and Advisors (AD's) shall be two (34) years served
consecutively. The term of office shall commence one (1) week
from the date of election. During this week the outgoing Board
member is asked to help with the transition and return all MMDL
equipment and documentation and shall not hold voting
privileges. If a vote is needed during this transition week the
newly voted Board member holds the privilege to vote.
ARTICLE VII - BOARD DUTIES/QUORUM
SECTION 1. The Board must meet at least every two (2)
months. The meeting date, time, and location will be determined
by the President. Attendance shall be excused if written notice
of the meeting is not received at least three (3) days prior to
SECTION 2. Board meetings shall have a time limit of
three (3) hours from the time the meeting is called to order. A
maximum of fifteen (15) minutes may be allowed for the purpose
of completing a point under discussion. This section may be
waived by the unanimous vote of the members in attendance.
SECTION 3. Two-thirds (2/3) majority of the Board
members in attendance shall constitute a Quorum. In the absence
of the President and Vice-President, the senior Board member
shall act as Chairman of the meeting.
ARTICLE VIII - DUTIES OF THE OFFICERS
SECTION 1. PRESIDENT: The President shall preside at
all meetings of the MMDL unless excused by the NO VOTE PROVISO,
which is Section 12 of Article VIII. He/She may vote only to
make or break a tie. His/Her signature will be one of three
valid signatures on the League's Checking and Saving accounts.
He/She shall be bonded to the amount of twenty-five thousand
($25,000) dollars, subject to an increase at any time by the
approval of a two-thirds (2/3) majority of the Board. He/She
shall decide all questions of order, sign all orders upon the
Treasurer for all sums of money ordered by the League to be
paid, appoint all committees, unless otherwise ordered, and
he/she shall be an ex officio a member of all committees.
SECTION 2. VICE-PRESIDENT: The Vice-President shall
assist the President in maintaining the efficiency of the
operation, and in the absence of the President the
Vice-President shall exercise the duties of the President. The
Vice-President will serve as the Chairman of the Board. Upon
resignation or recall of the President, the Vice-President will
assume the office of the President for the remainder of the
President's term of office. The vacancy of the Vice-President's
office will then be filled as provided by Article VI Section 2.
SECTION 3. Should the President and the Vice-President
take leave of office, the SENIOR BOARD MEMBER shall assume the
position of the President with the provision that he/she call
for an Election Meeting within thirty (30) days of their leaving
SECTION 4. SECRETARY: The Secretary shall notify
members of their election, issue notices of meetings, conduct
the correspondence of the MMDL and perform such other duties as
from time to time may be imposed upon him/her. Record the
Meeting Minutes and prepare the Agenda for the meetings. Receive
and distribute to the Board any requests to be on a ballot and
notify members of the election results. At the expiration of
his/her term of office turn over all his/her books and papers to
SECTION 5. TREASURER: The Treasurer shall receive and
maintain custody of all MMDL funds and shall promptly deposit
all monies received. He/She shall keep a correct account thereof
and pay all orders properly drawn on him/her. He/she shall be
bonded to the amount of twenty five thousand (25,000) dollars,
subject to an increase at any time by the approval of a
two-thirds (2/3) majority of the Board. The MMDL shall pay all
expenses of bond for the faithful discharge of his/her duties.
He/she shall be responsible for the collection of any fees,
dues, and fines from the MMDL members, and shall be required to
submit a Treasurer's report quarterly. His/her signature will be
one of three valid signatures on the MMDL Checking and Savings
Accounts. The Treasurer, at the discretion of the Board, shall
submit the books for annual audit at the end of each fiscal year
(August). An independent auditing firm or an Auditing Committee,
composed of three (3) Board Members, will be appointed to
conduct the audit review and submit their findings to the Board.
Shall balance the books on a monthly basis and provide a profit
& loss statement as well as a balance sheet to the Board.
Receive, authenticate, and reimburse a Board Members incurred
expenses. Handles all equipment purchases for the Board Members
SECTION 6. ADO/YOUTH DIRECTOR: Schedules, sets up, and
runs all ADO events and youth events for MMDL. Receives,
completes, and returns all ADO related paperwork. Acts as a
liaison between the MMDL and the ADO.
SECTION 7. BUSINESS ADMINISTRATOR: Responsible for the
overall management of the leagues business development
initiatives and revenue streams, including implementing and
managing a sales strategy to improve league membership and team
sponsorships. Additional responsibilities include managing
contract negotiations and working with legal counsel, as
needed.. The coordination and supervision of all MMDL
promotional contracts (ie. shirts, plaques, etc.)
SECTION 8. MARKETING and COMMUNICATIONS DIRECTOR: The
Director of Marketing and Communications is responsible for any
and all management activities relating to the league's corporate
image and identity, literature, documentation, website and
Internet presence, promotions, advertising/PR, and member
communications. Duties may include, but are not limited to:
Creating and executing strategies to grow and promote the MMDL
and the sport of darts in general. Promoting and defending the
MMDL brand. Writing, publishing and distributing all official
news, announcements and marketing collateral ensuring that the
website and related online locations are kept current.
Overseeing design and production of league documents, including:
season announcements, team roster forms, captain's kits, event
flyers, official league emails, letterhead, envelopes, business
cards, etc. Working with sponsorship director to fulfill
sponsorship contract obligations (i.e. managing joint
promotions, ensuring sponsor logos appear on documentation,
etc.) Management of vendors and contractors providing marketing
support services. PR and Media relations
SECTION 9. INFORMATION TECHNOLOGY DIRECTOR (IT)
(administer and maintain)
Responsible for managing and granting access permissions
Coordinate and manage hosting services
Upgrade software (when necessary)
Upload website content (and archiving of older info)
Quality control of website content authored by others
Review performance (and monitor capacity)
Conduct website content and database backups
Provide reports and statistics on website use to the Board
The same types of tasks done for the Website can also be applied
to the E-mail Systems as directed by the Board.
Management of league members and sponsors databases.
Maintain and manage the player draft page
SECTION 10. AREA DIRECTORS: Prior to the start of the
a Season Area Directors/AD's are responsible for securing a
venue, date, and time to hold Captains meetings. This
information must be provided to the Director of Marketing &
Communications to be published. He/She should arrive to meeting
one hour early to prepare. During the first Captains Meeting the
AD will collect rosters and sponsor fees. He/She will provide a
cash ledger to the Treasurer (Prior to the start of Season).
He/She will create a regular season schedule (A copy will be
provided to the Director of Marketing & Communications to be
published.) and prepare Captains Kits prior to second meeting.
He/She will distribute Captains Kits, Shirts and Awards at
second meeting. He/She will input teams and players information
into the database prior to the start of season. He/She will deal
with team issues, roster changes, and set up compliance. He/She
will create a playoff schedule and will update each week. (A
copy will be provided to the Director of Marketing &
Communications to be published.)
SECTION 11. BOARD MEMBERS: Board Members, together
with the Board Officers, shall have and exercise a general
supervision of the affairs of the MMDL and shall control and
manage its properties and effects. They shall assist in the
administration of the MMDL policies and provide and enforce
penalties for infractions committed by MMDL members.
SECTION 12. NO VOTE PROVISO: No Board Member may vote
on operational procedures or protests taking place in a Darting
establishment which he/she usually and normally frequents and or
which he/she possesses a financial interest.
SECTION 13. All checks issued by the MMDL must be
approved by the President prior to the signing. All checks must
be signed by two (3) of the three (3) authorized Board Members
who consist of the Treasurer, the President, and and appointed
SECTION 14. Withdrawals from the MMDL Savings Account
may be made by any of the three(3) authorized Board Members
(President, Treasurer, or appointed Board Member) provided such
withdrawals have been approved by a two-thirds (2/3) majority
vote of the Board.
ARTICLE IX - MEETINGS
SECTION 1. BOARD MEETINGS: Such meetings shall be
comprised of Board Members and shall be subject to the
provisions set forth in Article VII. The President is to verify
attendance of the meeting (3) days prior to the meeting in order
to insure there will be enough to constitute a Quorum. Board
Members must notify the President at least (3) days prior to the
meeting date if they will not be attending. (exceptions may
apply on a case by case basis)
SECTION 2. PROTEST MEETINGS: Such meetings shall be
subject to the provisions set forth in those rules currently in
SECTION 3. CAPTAINS MEETING: A minimum of two (2)
Captain Meetings per season will be mandatory. (1) For the
collection of rosters and sponsor fees and (1) for the
disbursement of the captains kits. Such meetings must be
announced by direct mail/email to all Member Captains at least
seven (7) days prior to the meeting date.
SECTION 4. RECALL MEETINGS: Such meetings shall be
held subject to the provisions set forth in Article XIV.
SECTION 5. SPECIAL GENERAL MEETINGS: Such meetings may
be called for, by petition, by a league member and for a
specific purpose only. The specific purpose must be in writing
and must be signed by at least three hundred (300) members of
the MMDL in good standing. No other business will be discussed
at such a meeting. The Board must announce the date, time, and
location for said meeting no later than twenty (20) days from
the date the petition is received by the Recording Secretary.
The NO VOTE PROVISO, as described in ARTICLE VIII, Section 12,
shall apply to those members attending a Special General
ARTICLE X - ELECTIONS
SECTION 1. Elections shall be held between June 1 and
August 31. Two elections shall be held on separate dates during
this period, one for the Officers and the other for the Area
Directors. The first election shall be for the Officers and they
shall be elected by the current Board of Directors in attendance
at the June meeting. The second election shall be for the Area
Directors and will be held at the respective areas first
captains meeting and elected by the captain/representative of
the teams in attendance.. Election meeting announcements will be
ninety (90) days prior to the elections. Candidates must inform
the Secretary of their intentions in writing or email thirty
(30) days prior to the election date. Only the candidate may
submit their intent to run.
SECTION 2. Officer elections shall be conducted by
secret ballot. It shall be the responsibility of the Secretary
to construct and distribute such a ballot. It shall be the
responsibility of the Secretary and President to tally and
announce votes in front of the Board of Directors on even years.
It shall be the responsibility of the Treasurer and Vice
President to tally and announce votes in front of the Board of
Directors on odd years.
SECTION 3. During the first election, separate ballots
shall be held for and in order of President, Vice-President,
Secretary, Treasurer, Business Administrator,
Marketing/Communications Director, Information Technology
Director, and ADO/Youth Director. Should more than two (2)
candidates be nominated and run for any of the aforementioned,
the following shall prevail: (a) any candidate receiving at
least fifty-one (51) percent of the votes cast shall be
considered elected, or (b) should the conditions under (a) not
prevail there will be a runoff between the two (2) candidates
who received the highest number of votes cast on the first
ballot. In order to qualify for the President's position, the
candidate shall have held a position of Officer, Board Member,
or Director in the MMDL or a similar dart league within the past
two (2) years.
SECTION 4. During the second election, separate
elections shall be held for Area Director at the first Captains
meeting of each respective area. The Member Captain/Team
representative in attendance will cast his/her vote for (1) one
of the candidates running either by written ballot or by a show
of hands. The candidate receiving the highest number of votes
shall be considered elected. In case of a tie, a runoff will be
held between the candidates involved in the tie.
SECTION 5. Elections for the President, Secretary,
Marketing/Communication Director, ADO/Youth Director and North
Shore and South Shore AD's shall be on the odd numbered years.
Elections for the Vice- President, Treasurer, Business
Administrator, Information Technology Director, Boston and
Central AD's shall be on the even numbered years. All terms
shall be for two years.
ARTICLE XI - GENERAL
SECTION 1. The Board is given full power to make,
alter, amend, or appeal any and all By-Laws of the MMDL at any
regular or special meeting without giving prior notice of their
intention to so act. A two-thirds (2/3) majority vote of the
Board of Directors is required.
SECTION 2. Rules and regulations to supplement these
By-Laws shall be devised for the purpose of clarity and
uniformity. Any additions, deletions, or changes may be made
according to the provisions set forth in ARTICLE XI.- Section 1
SECTION 3. The order of Business and/or procedures of
any meeting called or any subject not covered by these By-Laws
or noted in Board Minutes shall be subject to "Robert's Rules of
Order Revised". However, should there be a conflict with these
By-Laws and/or "Robert's Rules of Order Revised", the latter
SECTION 1. The Board shall have the sole authority to
enter into contracts and agreements in the name of the MMDL.
Such contracts and agreements must bear the signature of the
President, Vice-President, or the Business Administrator and be
attested to by the Treasurer in order to make such contract or
agreement binding upon the MMDL. Such contracts shall be kept on
record by the Secretary
ARTICLE XIII - EXPENSES
SECTION 1. Any League Member, under the direction of
the Board, is to be reimbursed for all legitimate expenses
incurred in the name of the MMDL. Mileage allowance will be
based on the standard IRS rate per mile.
SECTION 2. All expenses are subject to the approval of
a simple majority of the Board Members in attendance at a Board
SECTION 3. An expense allowance of $15 per Board
Member shall be allotted for food and non-alcoholic beverages at
all Board meetings, prior to or at the outset of each meeting.
Additional expenses can be added at the Boards' discretion for
ARTICLE XIV - RECALL OF BOARD MEMBERS
SECTION 1. Any Board Member may be recalled from
office by a two-thirds (2/3) majority vote of the Board. Members
other than Board Members may institute Recall under the
provisions set forth in ARTICLE IX, Section 4.
SECTION 2. Any Board member recalled by the Board may
appeal under the provisions set forth in ARTICLE IX, Section 5.
Such appeal must be in writing and received by the Recording
Secretary (via Registered Mail / E-mail) no later than fifteen
(15) days after the Board's recall ruling. There can be no
SECTION 3. Recall voting shall be accomplished by
SECTION 4. Should recall take place at a Special
Meeting, it shall be followed by an election to fill the created
vacancy or vacancies at a Special Meeting. If the President is
recalled, the office shall be assumed by the Vice-President,
after which a new Vice-President shall be elected. A subsequent
ballot shall be held to fill the new vacancy.
SECTION 5. Should the President be recalled and appeal
his/her case, his/her duties shall be assumed by the
Vice-President from the date of petition. If the President files
a petition than there will not be an election set forth by
Article XIV, section 4, until the petition of the President is
ARTICLE XV - POLICY
SECTION 1. Policy changes and temporary rulings as
approved by a (2/3) majority of the Board, general announcements
will be sent out electronically (via email, website, and social
media) by the Marketing Director. These policy changes and
temporary rulings will be considered to be in force immediately.
It is the responsibility of each League Member to read such
ARTICLE XVI - REMUNERATION OF OFFICERS AND DIRECTORS
SECTION 1. The President, Vice-President, Secretary,
Treasurer, Business Administrator, Marketing/Communications
Director, Information Technology Director, ADO/Youth Director
and (4) Area Directors shall be paid a sum determined by a
two-thirds (2/3) majority vote of the Board. Said sum is paid
SECTION 2. The sum of thirty-five (35.00) dollars will
be paid to each member of the Board of Directors for each board
meeting that they attend or a designated representative for that
Board Member. Meetings outside of the regular board meeting will
have mileage reimbursement based on the standard IRS Rate per